Data & Privacy Protection Policy

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about on data privacy rights as they pertain to the use of our website.

Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

• 1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer
• 2. Processing of Personal Data and Purposes of the Data Processing
• 3. Transfer of Personal Data to Third Parties
• 4. Cookies
• 5. Web analysis/Tracking
• 6. Social Plugins
• 7. YouTube
• 8. Your Rights as Affected Person
• 9. Information on your Right of Objections according to Article 21 GDPR
• 10. Data Security
• 11. Timeliness of the Data and Amendments to this Data Protection Information
• 12. Severability

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our website visionlib.com by the controller, the:

Visometry GmbH

Fraunhoferstraße 5
64283 Darmstadt, Germany

(in the following referred to as »Visometry«)

Email: info@visometry.com
Telephone: +49 6151 155-274
Fax: +49 6151 155-196

You can reach the data protection representative of our organization at the above address c/o Data Protection Officer or at datenschutz@visometry.com.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.

2. Processing of Personal Data and Purposes of the Data Processing

a) During your Website Visit

Every time you visit our web pages, our website servers save a protocol of your device accessing our website. This storage is temporary and lasts only until the automated deletion. Our website server saves the following access data until their automated deletion:

• The IP address of the requesting device
• Access date and time
• Name and URL of the accessed data
• The transmitted data volume
  The message whether the access was successful
• The used browser and operating system
• Name of the Internet Provider (ISP)
• The referring website (referring URL)

The server processes these data for the following purposes:

1. To enable the use of the website (link connection [forward setup])
2. Administration of the network infrastructure
3. Appropriate technical and organisational measures to ensure IT systems and data security commensurate with the available state of the art technology
4. To offer user-friendly service
5. To optimize the Internet offering

Legal foundations for the above processing purposes:

• Processing in response to a website visitor according to numbers 1-2 Article 6 para. 1, page1, lit. b (Requirement for compliance with provisions of the website user contract)
• Processing pursuant to numbers 3, Article 6 para. 1, page 1, lit. c GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing according to Article 32 GDPR and Article 6 para. 1, page 1, lit. f GDPR (legitimate interests in data processing for the network and information security) as well as
• Data processing pursuant to numbers 4 – 5, Article 6 para. 1, page1 lit. f GDPR (legitimate interests) – our legitimate interests in the processing of data are based in our desire to offer user-friendly optimised web pages [our legitimate interests also include direct advertising.]

After the specified period of 35 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes according to numbers 2 – 5, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose(s).

Furthermore, we place cookies on the devices of our website visitors and use analytical services. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement

b) Visitor Registration for Events + Software Trial Downloads

On a regular basis, we invite web visitors to different kinds of events. Our website visitors are able to register online.

In order to register online, our website visitors have to provide required data. These data include

• First and last name
• Address
• Email address

Should we request additional required data, we will specifically identify them (using an * for example). In addition, our website users often have the opportunity to volunteer additional information.

We process the required data mostly to identify you as event participant and to reserve a place for you. In addition, we agree with you on the type of event, provide you with information for and after the event and overall ensure that you enjoy your participation and the event proceeds smoothly. The volunteered data help us to plan and organise our events in tune with your interests and age.

We collect the data in response to the enquiries of interested parties. According to Article 6 para. 1, page 1, lit. b GDPR, the data collection is necessary for the mentioned purposes, to perform according to the participation contract and to meet the conditions precedent to entering into the participation contract.

We store data, which we collect in context with registrations to events, for six (6) months providing you did not agree to a longer storage period as outlined in Article 6 para. 1, page 1, lit. a GDPR.

c) Subscriptions to our Newsletter

Only if you explicitly agreed to it pursuant to 6 para. 1, page 1 lit. a GDPR, we will use your email address to send our regular newsletters to you. The newsletters contain information on our organization, services, products, news and events.

After you have subscribed to our newsletter, we will email a subscription confirmation to you. You must confirm the receipt of this email to receive our newsletter. This procedure is known as double opt-in procedure. For us, your email response serves as confirmation that you are in fact the person who subscribed to our newsletter.

You may opt out of receiving our newsletter at any time. At the end of each newsletter, you will find a link, which makes opting out easy. Alternatively, feel free to express your desire to cancel your subscription by email to: info@visometry.com

Once we have received your cancellation of the newsletter subscription, we will immediately delete your email address from our distribution list.

d) Form Submissions for Contact, Support, Trial or Sales Requests

The personal data that you provide to us in the context of contact requests will only be used to respond to your inquiry or contact and for the associated technical administration. It will not be passed on to third parties.

You have the right to revoke your consent at any time with effect for the future. In this case, your personal data will be deleted immediately.

Your personal data will also be deleted without your revocation if we have processed your request or if you revoke the consent granted here for storage. This also happens if the storage is inadmissible for other legal reasons.

You can obtain information about the data stored about you at any time.

3. Transfer of Personal Data to Third Parties

With exception of the above-mentioned cases of data processing by service providers on our behalf (see event registrations, newspaper subscription), we give your personal data only to third parties (i.e. to natural and legal persons other than you, the affected person), the controller or the service provider or his/her vicarious agents under the following circumstances:

• You consented explicitly to the data transfer to a third party according to Article 6 para. 1, page 1 lit. a GDPR
• The data transfer is required for the contractual performance of the contract with you according to Article 6 para. 1 page 1, lit. b GDPR
  • Data transmission to the mail order firm which will deliver the goods you ordered
  • Payment data transmission to payment service providers and credit institutes for payment transactions
• We are legally obligated to surrender the data to financial or judicial authorities according to Article 6 para. 1, page 1 lit. c GDPR
• Giving your data to third parties is required to exercise, enforce or defend legal claims, and there is no reason to assume that you as affected person could have an overriding interest worth protecting in the non-transfer of your personal data according to Article 6 para. 1 S. 1 lit. f GDPR. Such a data transfer to government and/or law enforcement authorities may occur in cases of attacks on our IT systems.

Third parties may use the transferred data only for the above-mentioned purposes.

If you have registered for an event, it may be necessary in the course of the contractual performance that your personal data are transmitted to an external organiser. The confirmation of your event registration will name the event organiser and tell you whether he/she is an external organiser. This event organiser will not only organise and manage the event but also process the registration data

The transfer/transmission of personal data to countries outside the EU or an international organisation shall be excluded.

4. Cookies

We use server-side cookies. Cookies are small files, which are automatically created by the browser of the user device and stored in your device (PC, laptop, tablet, smartphone or similar device) when you visit our website. Cookies do not harm your computer, and they do not contain viruses, Trojans or other malware. Cookies contain information pertaining to the specific device, which accessed our website. However, this does not give us direct knowledge of your identity.

One reason for us to use cookies is making the use of our website more convenient for you. We use session cookies to allow session controls such as controls for inserting data into forms or saving shopping carts. At the latest, session cookies are deleted when you close your browser.

We also use temporary cookies to optimise the user-friendliness of our website. Your device stores these cookies temporarily for a specific time. The next time you visit our website, our server will recognise your device as prior visitor and remembers your settings and preferences. You will not have to enter these parameters again.

We also use cookies to gather data for our website statistics. This helps us to evaluate and optimise our web offerings (see Section 5). These cookies allow us to recognise repeat visits from your device. These cookies will be deleted automatically after a specific time.

The data obtained with the help of cookies serve us to pursue our legitimate interests as website owners and serve the legitimate interests of third parties according to Article 6 para. 1, page 1 lit. f GDPR.

Most browsers accept cookies automatically. However, you are able to configure your browser in such a way that the application does not store cookies on your computer or always shows an alert before storing new cookies. The complete deactivation of cookies may prevent you from using all functions on our website.

Managing Cookies using your browser settings

Almost all web browsers allow you to check which cookies are on your hard drive, block all cookies or receive a warning every time a cookie is installed. In some cases, however, failure to install a cookie may make it impossible to use some areas of the Website in question.

Below are the main ways in which the most popular browsers enable users to choose their cookie use options:

• Internet Explorer
• Chrome
• Firefox
• Safari

If you are using a mobile device, you should consult the instruction manual for information on how to manage cookies.
For further information on cookies and also on how to view the ones set on your device, how to manage or remove them, visit www.allaboutcookies.org.

We use the Twitter Timeline widget to share latest news from our Twitter account on visionlib.com. We explicitly did opt-out of Twitters data use. All other Twitter Inc. cookies can be disabled using the instruction procedures provided by the supplier (more information here: Twitter for Websites – Privacy). Therefore, if you use the Website without disabling these cookies, you, the user, are giving your implicit consent to have your data processed by Twitter, albeit within the constraints of the methods and purposes indicated above.

5. Web analysis/Tracking

We process the statistical data based on our legitimate interests in the optimisation of our online offerings and our web presence according to Article 6 para.1 lit. f GDPR.

We use a custom, inhouse built system for tracking.

Without your specific permission, we do not use the collected data to identify you personally and will not combine the data with personal data about you under a pseudonym or other account information associated with you.

To the extent that we collect IP addresses in our analysis, these addresses are stripped of their last control number block upon collection to anonymise the IP addresses instantly. We delete further personal data stored in the cookie after 13 months.

Sencondly, we use Matomo for analysis and tracking purposes.

Opt-out complete; your visits to this website will not be recorded by the Web Analytics tool. Note that if you clear your cookies, delete the opt-out cookie, or if you change computers or Web browsers, you will need to perform the opt-out procedure again.

You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.

You are not opted out. Uncheck this box to opt-out. You are currently opted out. Check this box to opt-in.

The tracking opt-out feature requires cookies to be enabled.

6. Social Plugins

We use social plug-ins (media buttons) on our website. These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

We integrate the following social plug-in on our website:

a) Facebook Sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the »US Privacy Shield« and is registered with the US Privacy Shield Program of the US Department of Commerce.

Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights in your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook. Please consult the Facebook Data Protection Statement.

b) Twitter Sharing by the Twitter International Company

Sometimes, information is transmitted to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of »US Privacy Shield«. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on the data protection in the Twitter Data Protection Statement.

c) Google+ Sharing Google LLC

Google complies with the Data Protection Regulations of »US Privacy Shield« and is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on Google data protection in the Google Data Protection Declaration.

d) Xing Sharing by Xing SE

Please find more information on Xing data protection in the Xing SE Data Protection Declaration.

e) Pinterest Sharing by Pinterest Europe Ltd

Please find more information on Pinterest data protection in the Pinterest Data Protection Statement.

f) LinkedIn Sharing der LinkedIn Ireland Unlimited Company

Sometimes, information is transmitted to the US parent company LinkedIn Corporation. This company complies with the data protection regulations of »US Privacy Shield« and is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on the data protection in the Twitter Data Protection Statement.

7. YouTube

Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as »YouTube«), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA),  (in the following referred to as »Google«).

In the process, we use the »extended data protection mode« option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the »extended data protection mode«, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address. By clicking »run« on the video you agree to this mode of transmission.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.

Google complies with the data protection regulation of US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Trade.

You find further information on the data protection in context with YouTube in the Google Data Protection Regulations.

8. Your Rights as Affected Person

You have the following rights:

• According to Article 7 para. 3 GDPR, you have the right to revoke any consent declaration at any time, which you may have given to us before. This has the consequence that we are no longer privileged to continue the respective activity.
• According to Article 15 GDPR, you have the right to demand information on your personal data, which we have processed. In particular, you have the right to information on the following:Purposes of the data processingThe categories of personal data, The categories of recipients to which we transmitted/disclosed or will transmit your data The planned storage periods of data The existence of the right to correction, deletion, restriction of processing and objection The right to appeal The right to know the origin of data in the event that we did not collect these data The right to meaningful and detailed information on the existence on automated decision-making including profiling
• According to Article 16 GDPR, you have the right to the correction of incorrect and/or the completion of incomplete personal data in storage of Visometry
• According to  Article 17 GDPR, you have the right to the deletion of your personal data providing the deletion does not interfere with the execution of the right to the free expression of opinions and with the compliance with legal obligations, providing the deletion is not against public interest and providing the deletion does not hamper the enforcement, execution or defence of legal claims
• According to Article 18 GDPR, you have the right to restrict the processing of your personal data if you contest or challenge the accuracy of these data, the processing of the data is illegal but you reject the deletion of these data and we no longer need the data while you still need the data to enforce, execute or defend legal claims or you have raised an objection against the data processing according to Article 21 GDPR
• According to Article 20 GDPR, you have the right to receive the personal data you provided to us in a structured, well-established and machine-readable format or to demand the transmission to another authority and
• According to Article 77 GDPR, you have the right to complain to a superior authority. As a rule, you may find such authority at your place of residence, your workplace or our company domicile.

9. Information on your Right of Objections according to Article 21 GDPR

You have the right to object at any time against the processing of your personal data, based on Article 6 para. 1, lit. f GDPR (data processing in the public interest) and Article 6, para. 1, lit. e GDPR (data processing based on fair balancing) for reasons, which arise from your specific situation. This shall also apply to the profiling as prescribed by Article 4 No. 4 GDPR, which is supported by this provision.

Once you file an objection, we will no longer process your personal data unless we can establish compelling evidence, which is worthy of protection and outweighs your interests, rights and privileges, or unless the processing serves the enforcement, exercise or defence of legal claims.

To the extent that your objection addresses the processing of data for direct advertising, we will stop the processing immediately. In this case, citing a special situation is not required. This shall also apply to profiling in as far as it does not relate to such direct advertising.

If you like to claim your right to object, an email to datenschutz@visometry.com will suffice.

10. Data Security

We transmit all your personal data using the generally used and secure encryption standard TLS (Transport Layer Security). The TLS protocol is a proven and secure standard. Bankers use the standard for online banking transactions. You recognise a secure TLS connection by the s following the http (https://…) in your browser URL or by the lock symbol in the lower section of your browser.

By the way, we use suitable technical and organisational safety procedures to protect your data against inadvertent or wilful manipulation, partial or complete loss, destruction or against the unauthorised access by third parties. We constantly improve these security measures as the technology advances.

11. Timeliness of the Data and Amendments to this Data Protection Information

This data protection information as amended on May 2018 is currently applicable.

Due to improvements of our website and website offers or based on statutory or government standard, it may become necessary to amend this data protection information. You find the latest applicable data protection information on this page: https://visionlib.com/data-protection-policy/. You may read or print this updated and amended version at any time.

12. Severability

Should individual provisions of this data protection declaration be or become invalid either in part or in its entirety or prove infeasible at any time, this shall not affect the remaining provisions of this data protection declaration. This shall apply accordingly to gaps in this declaration.